For businesses in Belgium planning to join Bancoli to streamline their financial operations and global payments, the verification process is an essential step. It requires business documents that play a key role in complying with U.S. banking regulations.
The list below is tailored to help you understand the required documents and the type of information each document should contain in order to be accurately identified.
Important Note: We strongly recommend that you consult with legal counsel in your jurisdiction to ensure that you obtain the exact documents required for your specific business structure and location.
Legal Formation and Identification Documents
Initially, you will encounter a field requesting a "Certificate of Registration, Certificate of Incorporation, Certificate of Formation, Certificate of Organization, or a similar official document." Below are details for this field's options tailored to your jurisdiction:
- Extract from the Crossroads Bank for Enterprises (Extrait de la Banque-Carrefour des Entreprises): This document is crucial for businesses in Belgium. It provides a snapshot of the company's registration details, including identification and administrative information, as recorded in the Crossroads Bank for Enterprises. It serves as proof of the legal existence and status of the business.
Operational and Governance Documents
Second, you will find a field that requests "Operating Agreement, Corporate Bylaws, Partnership Agreement, Articles of Incorporation or Organization." Below are details tailored to your jurisdiction:
- Operating Agreement (Convention d'exploitation): This agreement details the operational aspects of a business, including management roles, operational procedures, and decision-making processes.
- Corporate Bylaws (Statuts de la société): The corporate bylaws outline the internal rules governing the operation of the company. They specify the roles of directors and officers, decision-making processes, and other governance structures.
- Partnership Agreement (Contrat de partenariat): For businesses structured as partnerships, this document lays out the terms of the partnership, including the division of profits, roles of each partner, and management responsibilities.
- Articles of Incorporation or Organization (Actes constitutifs ou statuts de l'organisation): These documents formalize the establishment of the company, defining its purpose, structure, and the regulations under which it will operate.
Proof of Physical Business Address
Third, you will find a field that requests "Physical business address (e.g., utility bill, credit card bill, bank statement dated within the last 3 months)." Below you will find more detail:
- Physical business address (Adresse physique de l'entreprise): Proof of the company's physical address is required to verify its operational location. This can typically be provided through utility bills or bank statements that specify the address.
Register of Members, Shareholder Certificate or Similar
Fourth, businesses reported as Belgian will find a field that requests "Register of members, Shareholder certificate or similar document". Below are the details for this field's options:
- Register of Members (Registre des Membres): This is a mandatory record for all Belgian companies. It lists the names and addresses of shareholders/members, along with details about their shares (number, type, etc.).
- Shareholder Certificate (Certificat d'actionnaire): This document is issued to individual shareholders in a company. It serves as proof of their ownership stake, detailing the number and type of shares they hold.
Ensuring that these documents are in order and readily available will facilitate a quicker and more efficient process to complete your business verification process.